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Addressing Envelopes Easily
By aurrorra | June 20, 2009
If you have ever tried to send invitations out to a large list of guests I’m sure you have run into the issue of addressing the envelopes. This doesn’t have to be done by hand. It can be very time consuming to hand address all of the envelopes! You don’t have to spend hours doing this. Some people may feel that hand addressing is a requirement or more proper to do. I say to each his own, but I really feel that if careful attention is given to picking out the typeface then the important part of these ideals is taken care of. That is that there was some customization and consideration put into the invitation. This can also be reflected by having the correct Mr. Mrs. or Miss. on the envelope.
So how does one achieve printing envelopes with their computer? Is there a special program required? There are many websites out there that are trying to sell you a special program to do this, but it is really not necessary. Perhaps they have some special features built in that will check the addresses with a database with the postal system, but other than that you can accomplish printing envelopes with programs you most likely already have installed on your computer. If you have Microsoft Excel and Microsoft Word you can print a list of guests onto envelopes very easily.
It can be time consuming setting up a list like this, but probably not any more time consuming that doing it by hand. The really wonderful thing about it is if you have this list you can always use it again for other events. You may even decide to but in an extra column so that you can easily categorize your list. For example if your getting married you may mark the grooms family as his family and your as your so that you could send out specific cards to each if you like. I’m sure you can think of other groups within your list that you could mark and use to your benefit. Once you have this list it will be a snap to send out Christmas Cards. Of course you will always need to make sure it is updated before sending our cards.
Anyhow, I have set up a step by step tutorial on how to actually do this. I have made it as thorough as I can think. If you get stuck anywhere please comment and I will revise the tutorial. This process is called mail merging and it is a lot simpler than you think. I have many parts to the tutorial, but that is just because I want you to see every step of the process. Just click on the different parts to see the tutorial. Good luck with your envelope addressing!
If you want to add a return address it is easy. Just put it up at the top of the envelope and it should repeat on every envelope. Make sure to use the preview and cycle through a few of them.
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